Citizens To Be Heard Policy

Policy on addressing the Committee of the Whole, Plan Commission, and Historic Preservation Commission.

Residents and taxpayers of the Village of Thiensville may address the Committee of the Whole, Plan Commission and Historic Preservation Commission (collectively and herein are referred to as “body” and/or “meeting”) in a variety of ways. Written comments on agenda items are encouraged to be sent and addressed to the Village Clerk by noon on the day of the meeting. Comments received timely will be forwarded to all members of the respective Committee or Commission.

Comments on matters may only be provided by residents or taxpayers of the Village of Thiensville during the “Citizens to be Heard” period at the beginning of every regularly scheduled meeting. Citizen comment shall be limited to three (3) minutes and may be enforced by the Committee or Commission presiding official. To avoid public meetings violations, Committee and Commission members should limit responses to issues not on the agenda to citizen comment to specific factual information in the public record; a statement or clarification regarding existing Village policy; or discussion regarding addressing the issue on a future agenda. Action may not be taken on issues not listed on the agenda. Detailed discussion on items on the agenda will take place by the body where the item appears on the agenda.

Any resident or taxpayer of the Village wishing to address the body on one or more items on the agenda must pre-register by emailing the Village Clerk by 4:00 PM on the day of the meeting or by signing in up not later than10 minutes prior to the start of the meeting on the register that will include providing full name and address. Each speaker shall be limited to three (3) minutes to address all items on the agenda the speaker wishes to address. Each speaker shall take his or her three (3) minutes in order in which the speakers signed up. The three (3) minutes may be extended in the presiding official’s sole discretion

If there is a public hearing on the agenda, citizens are to restrict their comments to the public comment portion of the public hearing.Any person may speak at officially called public hearings provided they have complied with all speaker sign in requirements.

Citizens to be Heard shall be noticed as:

“CITIZENS TO BE HEARD open to any resident or taxpayer on items not subject to a public hearing: Please be advised per §19.84(2), information will be received from the public. Village policy limits a three (3) minute time period per person, with time extension per the presiding official’s discretion; be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Written comments on agenda items are encouraged to be sent and addressed to the Village Clerk by noon on the day of the meeting. Comments received timely will be forwarded to all members of the body. If you wish to speak on an agenda item, you must pre-register by emailing the Village Clerk by 4:00 PM on the day of the meeting or by signing in not later than ten minutes prior to the meeting.”

Resolution No. 2021-02 Citizens to Be Heard Policy